Needs assessment and Electronic Health Record Vendor Selection

Needs Assessment and Electronic Health Record Vendor Selection

Part A: Needs Assessment

            Management of health-related data and information is handled through health information management (HIM). Individual patient clinical data is a frequent topic in the departments of (HIM), which manages medical records and pulls data for the department. Changing state rules and the Health Insurance Portability and Accountability Act enable data to be translated into useful information. Healthcare institutions make many initiatives to remain informed of new technologies and manage their information systems effectively.

Area of Concern

As a consequence of the lack of adaptation to this circumstance, the hospital has encountered interruptions in its everyday workflow(Cain & Haque, 2011). An explanation of the implementation procedure from the vendor is essential to remedy the problem.

Needs within the HIM Department

Health IT deployment should address workflow, although this does not necessitate those current practices to be retained. Improved workflow, cooperation, and communication may be accomplished via health information technology. Before adopting system redesign or process improvement, detailed knowledge of present clinical procedures is needed (Cain & Haque, 2011). To prevent wasting time and money, nurses need to be aware of their work system. Before deployment by pharmacy and nursing personnel, the usage of mobile cabinets with barcode scanning for medications enhanced current work procedures, according to the research results. (Cain & Haque, 2011). New technologies may be delayed by worries about how they will fit into established processes. Many electronic standards are suitable, but provider adoption is restricted owing to workflow difficulties. According to the assessors, nurses should be included in electronic prescription criteria and techniques.

Illustrating how the Usage of an EHR might Influence Privacy, Security, and Legal Considerations in Ways that Vary from the use of a Paper Medical Record

According to Braswell & Duggar (2006), privacy is the right to be alone, without the involvement of other individuals, organizations, or the government. In a counseling partnership, sensitive information must be maintained. If a patient provides their consent or if the law demands it, personal information about them may be released.

A user's role defines how much access they have. For example, a nurse and a receptionist in a doctor's office have pretty different jobs and hence have very diverse access to patient information. It is vital to identify the rights of each user when dealing with medical record security. To accomplish their tasks, everyone has access to the information they need, and everyone is held accountable for any additions or modifications they make. Despite the apparent benefits, hospitals are sluggish in adopting EHR systems. Internal resistance is a significant impediment to CEOs switching service providers.

Project B: Project Plan for Adopting an EHR for the Healthcare Organizational

The first step is to include the whole company. By building an internal project team, executives can ensure their colleagues are fully engaged. There is also selecting an internal team lead, defining user and system requirements, managing the project budget, delegating time to ensure everyone's duties are completed, and exploring new EHR suppliers. Project personnel includes clinical and financial project leads, project managers, and IT professionals.

Assemble the project. Teamwork is needed when the business commits to sponsoring the program. This project plan includes the project's scope, planning process, and communication approach. The team must be aware of the systems, procedures, and activities that will be affected by the new EHR system.

First, the team must agree on specific things. A project timeframe is crucial. Bring in the vendor and the facilities early on in the process. Describe the data import and conversion process—plan for future needs, and decide on a dissemination plan.

After determining scope, strategy, and communication, companies must consider deployment. In some instances, a gradual deployment is permissible.

A pilot program will help set expectations and develop a future strategy for select skilled care providers. In addition, most of these vendors will develop post-implementation education and support initiatives.

Get organized. Nobody is prepared for a challenging internal transformation process. First, evaluate your current EHR partner's